Admin Assistant | Davies Resourcing

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Admin Assistant

  • Surrey
  • £25000 - £28000 per annum
  • Permanent

Davies Resourcing are working with a leading provider of audit, tax, and consulting services to middle-market businesses, to recruit an Admin Assistant to support their Corporate Tax teams. The role is permanent, full-time and works on a hybrid basis in their offices in Surrey.

Job purpose
To provide a high standard of proactive administrative support, liaising regularly with relevant partners and staff in order to facilitate the delivery of high-quality client service, while playing an important role in the smooth running of a busy office. The role will involve supporting the Tax Services teams with a range of administrative duties.

Routine responsibilities:

  • Drafting standard letters / documents and arranging for these to be signed electronically
  • Formatting reports and presentations in Microsoft Word or PowerPoint
  • Supporting the team in the coordination / scheduling of meetings, internal room bookings etc.
  • Taking minutes of meetings
  • Using internal tax return preparation software to extract and circulate status reports on a periodic basis

Additional duties:

  • To learn and become proficient with the firm’s client billing system, in order to assist with:
                Raising bills to clients;
                Making adjustments to the value of work in progress (WIP);
                Creating / updating client details and internal team roles; and
                Preparing WIP reports and schedules as and when required
  • Management of partner diaries and arranging meetings, contacting clients and third parties, as relevant, in order to enable this
  • Preparing partner expenses as required

Candidate Requirements

  • Experience working in a similar role (not necessarily within a tax team)
  • Pro-active mindset, an individual who is able to use their initiative and propose solutions to problems
  • Commitment to, and enthusiasm for, client service and delivery
  • Excellent communications skills and strong team working ability
  • Experience of supporting Senior Management and/or Partners, e.g. with diary and travel management
  • Significant experience of using Microsoft office products including MS Word, MS Excel, and MS PowerPoint
  • Ability to manage multiple tasks simultaneously, sometimes under pressure
  • Ability to work independently to solve problems and manage deadlines while maintaining a high quality of work

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